Precinct Governance Matrix

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Governance Roadmap
Governance Structure
Precinct Types

The building blocks for best practice precinct governance are the elements that make good decisions possible. This page breaks down precinct governance into topics and then provides a list of building blocks for each topic per maturity stage of a precinct.

The following is a matrix of critical governance topics across the precinct maturity roadmap.

Step 1: Go to your topic of interest and

Step 2: Scroll left or right to your precinct stage

Step 3: Review the best practice content

Click here to download the matrix in a word file

Precinct Maturity Roadmap (click to enlarge)

Governance Forums

  • Feasibility Stage

    Sponsor(s) Board

    Sponsor Investment Review Committee

    Precinct Steering Committee

  • Development Stage

    Precinct Board

    Strategic Planning Committee

    Design Review Board

    Transaction Review Panel

    Sponsor(s) Board

    Sponsor Investment Review Committee

  • Delivery Stage

    Precinct Board

    Strategic Planning Committee

    Design Review Board

    Developer’s Investment Committee

    Project Control Groups

    Fund Manager Investment Committee

    Sponsor(s) Board

    Sponsor Investment Review Committee

  • Emerging Stage (Operations)

    Precinct Executive Committee

    Precinct Management Team

  • Active Stage (Operations)

    Precinct Executive Committee

    Precinct Management Team

    Precinct liaison committee

    Government liaison committee

    Data analytics committee

  • Global Stage (Operations)

    Precinct Executive Committee

    Precinct Management Team

    Precinct liaison committee

    Government liaison committee

    Data analytics committee

    Events management committee

    Sustainability committee

Funding requirements or opportunities

  • Feasibility Stage

    Seed funding for light management. Lean and entrepreneurial to reach Approval to Pursue

  • Development Stage

    Government funding for early works to develop precinct plan, acquire properties, site due diligence, transaction management, bid costs, marketing, design development

  • Delivery Stage

    Debt/equity financing through Treasury / Banks

    Institutional funding agreements for property acquisition capital drawdowns

    Upfront Infrastructure investment in the multi-stage precinct

    Development Management Fee

  • Emerging Stage (Operations)

    "patchwork of funding sources"

    Contributions from tenants, owners and occupiers

    public financing

    Leases

    Building fees

    Car park fees

    Land Sale

    Membership dues

    Value capture

  • Active Stage (Operations)

    "patchwork of funding sources"

    Contributions from tenants

    public financing

    Leases

    Building fees

    Car park fees

    Land Sale

    Membership dues

    Value capture

  • Global Stage (Operations)

    "patchwork of funding sources"

    Contributions from tenants

    public financing

    Leases

    Building fees

    Car park fees

    Land Sale

    Membership dues

    Value capture

    Global brand licensing

Investment Assurance

  • Feasibility Stage

    Not applicable

  • Development Stage

    Independent Assurance Reviews of Projects (gateway milestones)

    Independent Assurance Reviews of Precinct (annual)

  • Delivery Stage

    Independent Assurance Reviews of Projects (gateway milestones)

    Independent Assurance Reviews of Precinct (annual)

  • Emerging Stage (Operations)

    Independent Assurance Reviews of Precinct (annual)

  • Active Stage (Operations)

    Independent Assurance Reviews of Precinct (annual)

  • Global Stage (Operations)

    Independent Assurance Reviews of Precinct (annual)

Legal Documents

  • Feasibility Stage

    Management Agreement

    Memorandums of Understanding

    Management company

    Agency legislation

  • Development Stage

    Joint Venture Agreement(s)

    Commercial Risk Allocations

    Transaction documents

    Project Development Agreement

    Pre-Sale Agreements

    Agreement to Lease

    Draft construction deeds

    Construction lease

  • Delivery Stage

    Grant construction lease

    Construction deeds

    Tenant deeds

    Tenant lease agreements

    Resident sale agreements

  • Emerging Stage (Operations)

    Precinct management and funding agreement

  • Active Stage (Operations)

    Precinct management and funding agreement

  • Global Stage (Operations)

    Precinct management and funding agreement

Precinct Sponsor Responsibility (landowner)

  • Feasibility Stage

       Define precinct vision

       Define precinct boundary

       Prepare strategic framing plan

       Establish governance & assurance framework

       Appoint development management team

       Property acquisitions (as req’d)

  • Development Stage

    Construction Management Plan

    Construction data (quality, progress, productivity, financial, logistical)

    Digital Twin

    Environment, Safety, Traffic Plans and reports

    Community Engagement Plans and reports

    Inspection test reports

    IFC and As-Built documents

    Monthly Reports

    Annual Report

    Independent Assurance Reports

    Financial Certification

    Certificates of Completion

    Occupancy Certificates

  • Delivery Stage

    Grant construction lease

    Construction deeds

    Tenant deeds

    Tenant lease agreements

    Resident sale agreements

  • Emerging Stage (Operations)

    Precinct values

    Precinct constitution

    Governance forums Terms of Reference

    Annual Strategies

    Operating data (usage, condition, ownership, financial)

    Monthly Reports

    Annual Report

  • Active Stage (Operations)

    Precinct management and funding agreement

  • Global Stage (Operations)

    Precinct values

    Precinct constitution

    Governance forums Terms of Reference

    Annual Strategies

    Operating data (usage, condition, ownership, financial)

    Monthly Reports

    Annual Report

Artefacts

  • Feasibility Stage

     Precinct Vision Statement

     Strategic Framing Plan

     Governance Forum(s) Terms of Reference

     Assurance Plan

     Role Descriptions

     Precinct Development Plan

     Gantt Chart

     Financial Model

     Planning study

     People Surveys (community, industry)

  • Development Stage

       Approve early works funding

       Approve masterplan

       Approve delivery strategy and financial model

       Conduct assurance reviews

       Approve delivery and operations governance plan

       Approve delivery partner Stage 1

       Obtain agreements for lease

  • Delivery Stage

       Approve investment milestones

       Conduct assurance reviews

       Lease Agreement

       Obtain long term funding commitments

       Approve guarantees

  • Emerging Stage (Operations)

       New Sponsors (new owners)

       Pay levy

       Startup Executive Committee

       Establish Green lease committee(s)

       Establish KPIs for precinct managers

       Appoint precinct manager

  • Active Stage (Operations)

       Pay levy

       Attend Executive Committee

       Green lease committee(s)

       Evaluate precinct managers

  • Global Stage (Operations)

       Pay levy

       Attend Executive Committee

       Green lease committee(s)

       Evaluate precinct managers

Development Manager

  • Feasibility Stage

    Participates in market sounding

    Develop early financial model

    Manage specialist consultants

    Liaise with Government stakeholders

    Early private sector discussions

    Prepare early sketch scenarios

    Engages with industry associations

  • Development Stage

    Development Management Plan

    Property Development Feasibility

    Design Proposal

    JV Agreements

    Financial structuring

    Property Marketing

    Tenant acquisition

    Construction tendering

    Design development

    Business case / Budget development

    Site investigations

    Property negotiations

    Market sounding

    Planning approvals

    Marketing

    Community engagement

  • Delivery Stage

    Property Marketing

    Tenant acquisition

    Project Management

    Capital drawdowns

    Debt management

    Project completion certificates

    Occupancy handover

    Fund acquisition

    Infrastructure coordination

    Chair development control group

    Establish Project Control Groups

    Oversee design and construction

    Oversee marketing and public relations

    Oversee leasing

    Develop asset management plan

  • Emerging Stage (Operations)

    General and Limited Partners Profit distributions

    Bank and Parent Company guarantee release/ call

    Defect liability periodGeneral and Limited Partners Profit distributions

    Bank and Parent Company guarantee release/ call

    Defect liability period

  • Active Stage (Operations)

    Not applicable

  • Global Stage (Operations)

    Not applicale

Precinct Management Responsibility

  • Feasibility Stage

    Not applicable

  • Development Stage

    Not applicable

  • Delivery Stage

    Not applicable

  • Emerging Stage (Operations)

    Precinct management

    Collect levy

    Manage operations budget

    Event management

    Security & Safety

    Cleaning

    Brand marketing

    Capital maintenance plans

  • Active Stage (Operations)

    Precinct management

    Collect levy

    Manage operations budget

    Event management

    Security & Safety

    Cleaning

    Brand marketing

    Capital maintenance plans

  • Global Stage (Operations)

    Precinct management

    Collect levy

    Manage operations budget

    Event management

    Security & Safety

    Cleaning

    Brand marketing

    Capital maintenance plans

Precinct Business Owner Responsibility

  • Feasibility Stage

    Not applicable

  • Development Stage

    Agreement for lease

  • Delivery Stage

    Lease Agreement

  • Emerging Stage (Operations)

    Pay levy contribution (in accordance with lease agreement)

  • Active Stage (Operations)

    Feedback to Landowner / Executive Committee

  • Global Stage (Operations)

    Feedback to Landowner / Executive Committee

Download matrix in word file
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